Position Title: Office Assistant / Accounting Coordinator
Wage: $19.00 - $23.00/hour
We are partnering with a highly regarded manufacturing company to staff an Office Assistant & Accounting Coordinator to support daily administrative and accounting operations. This position in Madison, IL plays a key role in maintaining accurate financial records, supporting payroll administration, managing inventory-related data, and ensuring smooth office operations. The ideal candidate enjoys working with numbers, thrives in a fast-paced environment, takes ownership of responsibilities, and is willing to assist wherever needed to support team success. This is a full-time, direct hire, fully onsite position that offers a competitive compensation and benefits package.
Office Assistant / Accounting Coordinator Responsibilities:
- Process accounts payable invoices, vendor payments, and customer invoicing accurately and on time
- Support accounts receivable activities, collections, and customer account inquiries
- Assist with payroll administration, including timesheet review, data entry, and payroll record accuracy
- Enter and maintain inventory and job-costing data within company systems
- Verify invoices, purchase orders, receiving documents, and inventory records for accuracy
- Complete weekly scanning and document management tasks and maintain filing systems
- Answer phones and greet visitors professionally
- Manage mail and packages and order office supplies
Requirements for Office Assistant / Accounting Coordinator:
- High School Diploma or GED
- Experience in office administration, bookkeeping, or an administrative role
- Proficiency in Microsoft Office including Excel
- Strong attention to detail and accuracy
- Strong data entry, organizational, and time management skills
- Ability to maintain confidentiality of employee and financial information
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Accelerate Professional Talent Solutions has the resources of a large company but the feel and personalized customer service of a small one. And our specialized recruiting services mean you don’t just find a job. You find a role that helps you advance your career and achieve your goals – fast.Â
Best of all, our job matching and resume assistance services are 100% free to job seekers! We will never ask you to pay a fee.Â
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